Almost one third of students participate in student employment at ACPHS in some capacity, such as student office assistants, peer tutors, resident assistant, or participating with faculty in grant research.
The employment opportunities on campus are broken down into following categories:
Federal Work Study (FWS) positions
Regular Student Employment positions
Grant Research positions
Resident Assistant (RA)
Employment Forms and Descriptions
I-9 - This form is used to document that each new employee (both citizen and noncitizen) hired after November 6, 1986, is authorized to work in the United States. Original identification documents must be provided. For a complete list of acceptable forms of ID see page 5 of the I-9.
W-4 - The W-4 is the federal withholding form. This is the number of exemptions an employee claims for tax purposes. Complete Form W-4 so that your employer can withhold the correct federal income tax from your pay. Consider completing a new W-4 each year or when your personal or financial situation changes.
IT-2104 (for employees on Albany Campus only) - Form IT-2104 is completed by an employee and given to the employer to instruct the employer how much New York State (and New York City or Yonkers) tax to withhold from the employee's pay.
IT-2104 E (for employees on Albany Campus only) - Form IT-2104E is completed by employees claiming exemption from New York State personal income tax. Qualifications for exemption are listed on the form.
W-4 VT (for employees on Vermont Campus only) - The W-4VT is the state exemption form instructing employers how much Vermont State tax to withhold from the employee's pay.
Address Verification and Direct Deposit Form - This form is used to verify address and bank account information for student employees and is completed annually. If you choose not to participate in direct deposit, your payroll checks will be available for pick up in the Office of Student Accounts. Payroll checks that are not picked up within a week will be mailed to the address listed on your Address Verification and Direct Deposit Form.
Helpful Hints for Completing Student Employment Forms
- When completing your paperwork you should not leave any lines blank. Please complete all highlighted areas. Enter a zero (0) or a dash (--) if something does not apply to you.
- You may claim "exempt" on the federal W-4 if you will not earn enough money from all of your jobs to have a taxable income. If you choose this option, all taxes withheld would be refunded when you complete your tax returns.
- You must complete only one of the New York State forms provided. You must complete the IT-2104E if you would like to claim "exempt" for state taxes. You must complete the IT-2104 if you are not exempt. Please do not complete both forms.
- Participation in the direct deposit program is encouraged so that you do not need to travel to a bank to cash your payroll check. Direct deposit will also prevent delay in getting paid during breaks. You must attach a voided check or a direct deposit enrollment form from your bank to your direct deposit form as part of enrollment into the program.